The current problems with the accounting methods of Rodney Street Essay

The current problems with the accounting methods of Rodney Street Private ClinicAnalysis- ScenariosPrivate ClinicRodney Street Clinic is a private clinic in which doctors seepatients in private and for medical reports following injuries.Currently wholly fee nones for patients and solicitors ar sent manuallyand are non registered on a computer administration.Problems with the accounting methods are that the accounts arehand-written, so not everybody may be able to read and understandtheme, particularly during holidays and periods of sickness of theusual staff as the hand writing is not their own. Another problem isthat all fee notes are stored in a filing cabinet. Due to this, feenotes are occasionally misfiled so it is succession consuming for the staffto find them, and if a further copy is required, it has to be writtenout by hand again, rather than simply being photocopied. The utmostproblem is that the system is not efficient, as documents have to becontinually written up w hich is time consuming. What is required is a computerised database, which is simple andefficient to recitation in order to control the accounts of the practice. Ideally it should also be able to flag up accounts, which are overdue,instead of the current system of having to do it by hand, which istime consuming and can be inefficient. The system should also be ableto keep the details of fee notes sent on the database, so that if arepeat bill needs to be sent, it does not have to be typed out oncemore.Video TapesMega Movie Video Store is a video store, which both rents out videosand also now sells them too. Presently workers at the video store havefound it difficult to remember which videos are in stock and whereabout they are located in the shop.Problems with their organization is that they forget which videos arein stock and also they have no data to bushel to in order to tell themthis. A further problem is that they also forget where videos arelocated in the shop and they again have no data to refer to in orderto tell them this and they rely purely on memory.What they would like is a computerized database, which bowl overs printoutsthat help them. This database would sort the files into alphabeticorder and would give them the total number of videos in stock. Thisdatabase would also tell them what format the item... ...notes sent on the database, so that if a repeat bill needs to be sent, it does not have to be typed out once more.System requirements for chosen scenarioIn order to overcome the problems I am going to design a computerizedsystem using such software programmes as Microsoft Access, MicrosoftExcel and Microsoft Word. This is rather than using a manual systemwhich uses filing cabinets. I will insert all data off writtendocuments into computer database and then store them so that they areavailable to view at any time and as many another(prenominal) copies as necessary may beprinted.I will use a font in my computerized database that is suffici ently big teeming and clear enough for the user to read. This is better thanhaving a manual system where handwriting is involved because there isthen little to no chance that somebody may not be able to read thetext properly. This system should be both efficient and simple to use and it shouldbe able to note on the database and allow the user know if accounts areoverdue and if fee notes need to be sent. Finally I will create a mailmerge so that letters do not have to be continuously written or typedout time and time again.